LEARNER AGREEMENT AND PRIVACY NOTICE
The College endeavours to be as transparent about the processing of individual data as it can be, and a copy of the full Privacy Notice for Learners was made available to you as part of your enrolment. An electronic copy of this Privacy Notice and the Full Data Protection (GDPR) Policy can be accessed on our website via the following link: (https://www.hull-college.ac.uk/policy-hub).
The Privacy notice sets out the purpose for collecting the information, your rights in relation to your information we have collected, how we protect your information and who we share your information with. For example, the personal information you supply to us will be used by the Education and Skills Funding Agency, part of the Department for Education, to issue you a Unique Learner Number (ULN), and a Personal Learning Record if not already set up. Further information about use of and access to your personal data, details of organisations with whom we regularly share data, information about how long we retain your data, and how to change your consent to being contacted, please visit: ESFA: (https://guidance.submit-learner-data.service.gov.uk/24-25/ilr/ilrprivacynotice).
Through the enrolment process, you have confirmed the following in relation to your chosen programme:
• You have received information, advice and guidance to assess your suitability for this course, and we reviewed your goals, expectations and career progression options available post completion.
• You fully understand the requirements of the programme and understand the entry requirements.
• You have been made aware of the College policies, including the ‘Fees Policy’ (https://www.hull-college.ac.uk/policy-hub), the ‘Behaviour and Disciplinary Policy’ and the full ‘Conditions of Enrolment’ (https://www.hull-college.ac.uk/enrolment)
• The College aims to provide a Healthy and Safe Environment for you to learn but you understand that you also play a part in taking reasonable care in all activities to safeguard the health and safety of yourself and others.
• You consented to your photograph being taken and used in College systems for the purpose of identification. It will also be used on your Photo ID card. You further consented to wearing this card whenever you are on one of the Hull College sites.
• You will be diligent in your learning, attend classes, and take exams as required to achieve the objectives agreed in your individual learning plan.
• You consent to being contacted by the college, or a third party acting on our behalf, for the purposes of collecting your destination on completion of your learning programme.
• If you are aged 16-18 the College has collected your parent(s)/guardian(s) contact details to notify them of an Emergency situation or if the college feels you are at risk of becoming NEET (Not in Education, Employment or Training) or if there is a disciplinary taking place. If you are aged 19+ the college has collected next of kin emergency details.
• You will notify the college, if during the course, you are convicted of a criminal offence (other than minor motoring offences.)
• You understand why your information is being collected and who will have access to our personal data. You declare that all the information you have provided is accurate and that any false statements may result in disciplinary proceedings.
• You understand that the personal information provided is passed to the Chief Executive of the Education and Skills Funding Agency (“The Agency”) to meet legal duties under the Apprenticeships, Skills, Children and Learning Act 2009, and for the Agency’s Learning Records Service (LRS) to create and maintain a unique learning number (ULN). The information provided may be shared with other partner organisations for the purposes relating to education or training. You understand you can opt out of sharing my personal data with the LRS but realise that doing so may later restrict progression opportunities with other institutions.
The college will not release any of your disclosed personal data to a third party where this contravenes the General Data Protection Regulations.
However, we may make a disclosure without consent when: a student under the age of 18 or a vulnerable adult is believed to be a serious risk of hard; there is evidence of serious public hard or risk of harm to others; there is evidence of serious health risk to the individual; instructed to do so by court or statutory agency in the prevention, detection or prosecution of a crime.
You have agreed to be enrolled onto the course set out in the enrolment procedure.
You gave the College permission to view your personal learning record and to access your previous achievements to support this enrolment.
You are not already studying at another institution, or with another training provider, on the start date of this course.
You may be contacted after you have completed your programme of learning to establish whether you have entered employment or gone onto further training or education.
The College will contact you by email, post or phone/mobile whilst you are studying here regarding your course or progression. It will also contact your next of kin in an emergency by email or phone.
These forms are a legally binding contract and confirms that I have read and understood the above statements.
